Best Accounting Software
Accounting SoftwareTop-rated accounting software tools for virtual assistants.
FreshBooks
Perfect for tracking time across multiple clients. You can start a timer for 'Client A', work for an hour, and instantly convert that into a detailed invoice that shows exactly what you did.
Pros
- Seamless time-to-invoice workflow
- Retainer management features
- Expense rebilling is easy
Cons
- Price scales with client count
- Accounting is basic
Best AI Writing Assistants
AI Writing AssistantsTop-rated ai writing assistants tools for virtual assistants.
ChatGPT Plus
The VA's force multiplier. Use it to draft emails in your client's voice, summarize long threads, plan travel itineraries, and even write Excel formulas for reporting.
Pros
- Versatile for any request
- Drafts emails instantly
- Code interpreter for data tasks
Cons
- Privacy handling for client data
- No calendar integration
Best Appointment Scheduling Apps
Appointment Scheduling AppsTop-rated appointment scheduling apps tools for virtual assistants.
SavvyCal
Allows VAs to offer flexible scheduling by letting recipients overlay their own calendars to find common free time.
Pros
- Calendar overlay
- Ranked availability
- Clean UI
Cons
- Fewer integrations
- Higher starting price
Google Drive
The most versatile tool for VAs to manage multiple client accounts and collaborate on documents in real-time.
Pros
- Easy switching between accounts
- Free tier
- Universal adoption
Cons
- Security is on the user
- Notification overload
HoneyBook
An intuitive platform that combines CRM with project management, ideal for VAs who need to send polished proposals and handle payments easily.
Pros
- Beautiful proposal templates
- Simplified payment processing
- Great mobile app
Cons
- US/Canada focused payments
- Less flexible than Dubsado
Best Focus & Productivity Timers
Focus & Productivity TimersTop-rated focus & productivity timers tools for virtual assistants.
Timeular
Combines a physical 8-sided die with an app to make switching between client tasks seamless and tactile.
Pros
- Physical tracker
- Accurate data
- Easy tags
Cons
- Hardware cost
- App is subscription-based
Best Language Learning Apps
Language Learning AppsTop-rated language learning apps tools for virtual assistants.
Preply
Allows VAs to find tutors who specialize in administrative language, helping them prepare for specific client calls and tasks.
Pros
- Flexible scheduling
- Personalized feedback
- Industry-specific tutors
Cons
- Costs vary per tutor
- Time-consuming
Best No-Code App Builders
No-Code App BuildersTop-rated no-code app builders tools for virtual assistants.
Notion
The primary tool for virtual assistants to build client dashboards, SOP libraries, and project management hubs in a clean, visual document.
Pros
- High client adoption
- Easy to share pages
- Excellent templates
Cons
- No native automation logic
- Can feel disorganized
Notion
Excellent for managing multiple client dashboards, login details, and SOPs in one workspace.
Pros
- Multi-client organization
- Template creation
- Task tracking
Cons
- Complex for simple tasks
- Requires client training
1Password
Utilize 'Guest Accounts' and shared vaults to manage multiple client credentials without ever seeing their master passwords.
Pros
- Secure guest sharing
- Multiple vaults
- Watchtower security alerts
Cons
- No free tier
- Learning curve for clients
Best Personal Finance Apps
Personal Finance AppsTop-rated personal finance apps tools for virtual assistants.
FreshBooks
The best for VAs who bill by the minute across dozens of different clients and need professional time-tracking logs.
Pros
- Built-in timer
- Client-specific reports
- Easy taxes
Cons
- Client limit on low plans
- Expensive for startups
Best Presentation Software
Presentation SoftwareTop-rated presentation software tools for virtual assistants.
Canva
The essential tool for VAs to create everything from client reports to social media presentations quickly.
Pros
- Brand kits for clients
- Massive template range
- Collaborative access
Cons
- Generic templates
- No advanced logic
Best Project Management Tools
Project Management ToolsTop-rated project management tools tools for virtual assistants.
ClickUp
The Swiss-army knife for VAs, allowing them to manage multiple client workspaces with custom permissions and time tracking.
Pros
- Hierarchical structure
- Built-in time tracking
- Customizable forms
Cons
- Overwhelming for simple tasks
- Requires client training
Best Screen Recording Tools
Screen Recording ToolsTop-rated screen recording tools tools for virtual assistants.
Scribe
The ultimate tool for VAs to create SOPs; it captures your clicks and writes the instructions automatically.
Pros
- Saves hours of typing
- Clean PDF exports
- Auto-blur sensitivity
Cons
- Pro for desktop is pricey
- Limited styling
Best Transcription Services
Transcription ServicesTop-rated transcription services tools for virtual assistants.
Rev
Perfect for VAs whose clients demand legal-grade transcription for depositions or sensitive meetings.
Pros
- Guaranteed accuracy
- Mobile app recorder
- Enterprise security
Cons
- Expensive for daily use
- Manual takes time
NordVPN
Essential for VAs needing a static or dedicated IP to access client social media accounts safely.
Pros
- Dedicated IP available
- Strict no-logs policy
- Double VPN for security
Cons
- Higher price for dedicated IP
- App uses high RAM
Carrd
Perfect for VAs who need a clean, professional 'About Me' and 'Services' page without the hassle of a complex site.
Pros
- Very low cost
- Professional templates
- Easy to maintain
Cons
- No multi-page support
- Limited form complexity
