7 Best Accounting Software for Personal Trainers (2026)
Don't waste money on the wrong tools. We analyzed the top Accounting Software to help you find the perfect match for personal trainers.
PocketSuite
Run your business from your phone. It handles booking, payments, and contracts, while automatically tracking your income. It's perfect for gym-floor trainers who don't have a desk.
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FreshBooks
Session PackagesGreat for selling packages. FreshBooks makes it easy to invoice clients for a '10-session pack' and track payments, ensuring you get paid upfront before the sweat starts.
- Retainer/Package tracking
- Professional invoices
- Simple expense tracking
- No workout programming features
- Fees for online payments
Starting at
$17/mo
QuickBooks Solopreneur
Mileage & ExpensesThe deduction hunter. Trainers drive a lot (house calls, different gyms) and buy a lot of gear. This app automatically tracks mileage and categorizes equipment purchases to lower your tax bill.
- Auto-mileage tracking via GPS
- Snap photos of receipts
- Tax estimation
- Hard to scale to a studio later
- Support is automated
Starting at
$15/mo
Square Appointments
Payment ProcessingSimple and effective. If you use Square to take card payments, their built-in appointments and dashboard provide enough financial data for most solo trainers without a separate monthly fee.
- Seamless payment integration
- Free for solo trainers
- No-show protection fees
- Transaction fees are higher
- Not full accounting software
Starting at
Free
Xero
Scaling BusinessFor trainers becoming studio owners. If you plan to hire other trainers or sell merch, Xero's inventory and payroll integration make it a scalable choice that grows with your fitness empire.
- Inventory for supplements/merch
- Payroll integration (Gusto)
- Unlimited users
- Learning curve is steeper
- Overkill for solo trainers
Starting at
$13/mo
Frequently Asked Questions
Common questions about choosing the right software.
We analyze dozens of data points including pricing, feature sets, user reviews from trusted platforms (like G2 and Capterra), and real-world performance. Our "Top Pick" balances raw power with value for money.
Yes, software pricing is dynamic. While we update our database regularly (Last update: February 2026), we recommend clicking the "Check Price" button to see the most current live offers.
Yes! We may earn a small commission if you purchase through our links, but this comes at no extra cost to you. This supports our research team.