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Updated February 2026

7 Best Accounting Software for Restaurant Owners (2026)

Don't waste money on the wrong tools. We analyzed the top Accounting Software to help you find the perfect match for restaurant owners.

#1 RECOMMENDED
Restaurant365 Logo

Restaurant365

🏆 All-in-One Restaurant Mgmt
4.8/5

The holy grail for hospitality. It integrates accounting, inventory, scheduling, and payroll into one platform, allowing you to track 'Prime Cost' (Food + Labor) in real-time.

Real-time food cost tracking Integrates with major POS systems AP automation for food vendors
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#2
QuickBooks Online

QuickBooks Online

CPA Compatibility
4.7

The reliable backbone. Most restaurant CPAs prefer QBO. With apps like Shogo or MarginEdge, it syncs daily sales data from your POS, keeping your books accurate without manual entry.

What we like
  • Universal accountant support
  • Huge ecosystem of restaurant apps
  • Payroll integration
Drawbacks
  • Needs 3rd party apps for inventory
  • Price increases add up

Starting at

$30/mo

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#3
Xero

Xero

Small Cafes
4.6

A cost-effective alternative. Xero's clean interface and strong inventory tracking make it a favorite for cafes and small eateries that need to track stock without an enterprise system.

What we like
  • Strong inventory basics
  • Unlimited users (Chef, Manager, Owner)
  • Integrates with Square/Toast
Drawbacks
  • Payroll is weak
  • Reporting can be basic

Starting at

$13/mo

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#4
TouchBistro

TouchBistro

Menu Analysis
4.5

POS with power. While primarily a POS, its back-office features provide deep profit margin analysis and menu engineering data that often replaces the need for complex external accounting.

What we like
  • Profit margin by menu item
  • Staff performance tracking
  • Hybrid cloud/local reliability
Drawbacks
  • Accounting is 'lite'
  • Hardware lock-in

Starting at

$69/mo

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#5
MarginEdge

MarginEdge

Invoice Processing
4.9

The invoice crusher. Not a ledger, but it sits between your invoices and QuickBooks. Snap a photo of a food delivery invoice, and it updates inventory prices and pushes data to QBO instantly.

What we like
  • Eliminates manual data entry
  • Real-time food cost alerts
  • Daily P&L capability
Drawbacks
  • Requires QBO/Xero
  • Monthly cost is high

Starting at

$300/mo

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Frequently Asked Questions

Common questions about choosing the right software.