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Updated February 2026

7 Best Accounting Software for Virtual Assistants (2026)

Don't waste money on the wrong tools. We analyzed the top Accounting Software to help you find the perfect match for virtual assistants.

#1 RECOMMENDED
FreshBooks Logo

FreshBooks

🏆 Hourly Billing
4.8/5

Perfect for tracking time across multiple clients. You can start a timer for 'Client A', work for an hour, and instantly convert that into a detailed invoice that shows exactly what you did.

Seamless time-to-invoice workflow Retainer management features Expense rebilling is easy
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#2
Wave

Wave

Free Essentials
4.6

Maximize your margins. Since VAs often have low overhead, Wave's free invoicing and accounting software allows you to keep 100% of your earnings (minus payment fees).

What we like
  • Free forever
  • Professional invoice templates
  • Simple expense tracking
Drawbacks
  • No time tracking in-app
  • Customer support is paid

Starting at

Free

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#3
HoneyBook

HoneyBook

Retainer Packages
4.7

Good for VAs who offer packages. If you sell '10-hour blocks' or monthly retainer packages, HoneyBook manages the contract, payment, and renewal automatically.

What we like
  • Automated autopay for retainers
  • Contract + Invoice in one
  • Visual project pipeline
Drawbacks
  • Transaction fees apply
  • Reporting is light

Starting at

$16/mo

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#4
Bonsai

Bonsai

Contracts & Protection
4.6

Offers peace of mind with contracts. Bonsai has ironclad contracts specifically for VAs and freelancers, ensuring you get paid even if a client tries to ghost you.

What we like
  • Vetted contract templates
  • Automated late fees
  • Client portal
Drawbacks
  • Slightly pricey for starters
  • Banking integration varies

Starting at

$24/mo

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#5
QuickBooks Solopreneur

QuickBooks Solopreneur

Tax Deductions
4.5

For tax time. VAs often work from home, and this tool helps you maximize your home office deduction and track mileage if you run errands for local clients.

What we like
  • Home office deduction tracking
  • Quarterly tax estimates
  • User-friendly mobile app
Drawbacks
  • Cannot upgrade to full QBO
  • Limited invoicing features

Starting at

$15/mo

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Frequently Asked Questions

Common questions about choosing the right software.