7 Best AI Writing Assistants for Virtual Assistants (2026)
We compared 5 top tools for this category. ChatGPT Plus is our #1 overall recommendation, boasting a 4.9/5 rating and excelling at general tasks. If you are looking for an alternative specifically for meeting notes, Otter.ai is a highly capable runner-up.
ChatGPT Plus
The VA's force multiplier. Use it to draft emails in your client's voice, summarize long threads, plan travel itineraries, and even write Excel formulas for reporting.
Runner Ups
Otter.ai
Meeting NotesEssential for meeting management. It joins client meetings, records them, and generates an automated summary with action items, so you don't have to scramble to take notes.
- Auto-joins Zoom/Meet
- Speaker identification
- Searchable audio transcripts
- Transcription isn't perfect
- Limited monthly minutes
Starting at
Free / $10/mo
Notion AI
SOPs & DocsPerfect for SOP creation. When taking over a new task, use Notion AI to expand your rough bullet points into a polished Standard Operating Procedure document for the client's team.
- Expands bullets to text
- Organizes client wikis
- Translation features
- Requires Notion setup
- Basic text generation
Starting at
$10/mo (Add-on)
Motion
Scheduling EmailsAI for your calendar. While not a writer, it plans your day automatically. It can also draft emails to schedule meetings, negotiating times based on your actual availability.
- Auto-optimizes schedule
- Drafts scheduling emails
- Prevents burnout
- Expensive
- Learning curve
Starting at
$19/mo
Grammarly
Email QualityYour safety net. When juggling multiple client inboxes, Grammarly ensures you never send a message with a typo or the wrong tone, maintaining your professional image.
- Works in Gmail/Slack
- Tone detector prevents missteps
- Fast corrections
- Can be distracting
- Premium features costly
Starting at
Free / $12/mo
Related Comparisons
Frequently Asked Questions
Common questions about choosing the right software.
Based on our analysis of 5 options, ChatGPT Plus is the best overall choice for virtual assistants, earning a 4.9/5 rating. Key strengths include Versatile for any request and Drafts emails instantly. For a different focus, Otter.ai (4.7/5) is a strong alternative specializing in meeting notes.
ChatGPT Plus (4.9/5, $20/mo) is best for general tasks, while Otter.ai (4.7/5, Free / $10/mo) excels at meeting notes. ChatGPT Plus takes the top spot overall, but Otter.ai is the better pick if your priority is specifically meeting notes.
Yes, 2 tool(s) in this comparison offer a free plan or freemium tier: Otter.ai, Grammarly. Among them, Otter.ai stands out for virtual assistants thanks to its focus on meeting notes.
Key criteria for virtual assistants include: general tasks, meeting notes, sops & docs. Our #1 pick ChatGPT Plus leads in general tasks, while Notion AI (4.6/5) is a noteworthy option for sops & docs. Consider your specific workflow needs and budget to narrow down the best fit.
In this comparison of 5 tools, pricing ranges from Free / $10/mo (Otter.ai) at the low end to premium enterprise tiers. 2 tool(s) offer free plans. For the best balance of features and value, we recommend ChatGPT Plus at $20/mo.