7 Best Appointment Scheduling Apps for Virtual Assistants (2026)
Don't waste money on the wrong tools. We analyzed the top Appointment Scheduling Apps to help you find the perfect match for virtual assistants.
Calendly
Streamlines scheduling for VAs by syncing multiple client calendars and automatically detecting timezones for global meetings.
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Runner Ups
Acuity Scheduling
Intake workflowsIdeal for VAs who need to handle intake forms and payments on behalf of clients during the booking process.
- Custom intake forms
- Payment integrations
- Detailed reporting
- Interface feels dated
- Steep learning curve
Starting at
From $16/mo
SavvyCal
Collaborative bookingAllows VAs to offer flexible scheduling by letting recipients overlay their own calendars to find common free time.
- Calendar overlay
- Ranked availability
- Clean UI
- Fewer integrations
- Higher starting price
Starting at
From $12/mo
YouCanBookMe
PersonalizationA highly customizable tool for VAs to create specific booking pages for different client types with robust buffer settings.
- Custom CSS options
- SMS notifications
- Flexible buffers
- Basic free version
- Limited workflow automation
Starting at
From $10/mo
Doodle
Group pollsBest for VAs managing large group meetings or finding consensus for multi-stakeholder board calls.
- Visual polling
- No account required
- Simple UI
- Ad-heavy free tier
- Limited CRM features
Starting at
From $6.95/mo
Motion
AI productivityAn AI-driven scheduler that builds a VA's daily task list around their client appointments and deadlines.
- AI task sorting
- Unified view
- Time blocking
- Premium pricing
- Mobile app limitations
Starting at
From $19/mo
CalendarHero
Automated requestsAutomates the back-and-forth of scheduling using AI assistants that VAs can deploy for meeting requests.
- Smart scheduling
- Document generation
- People insights
- Setup complexity
- Niche user base
Starting at
From $8/mo
Frequently Asked Questions
Common questions about choosing the right software.
We analyze dozens of data points including pricing, feature sets, user reviews from trusted platforms (like G2 and Capterra), and real-world performance. Our "Top Pick" balances raw power with value for money.
Yes, software pricing is dynamic. While we update our database regularly (Last update: February 2026), we recommend clicking the "Check Price" button to see the most current live offers.
Yes! We may earn a small commission if you purchase through our links, but this comes at no extra cost to you. This supports our research team.